Administrative Assistant


Published
June 4, 2021
Category
Job Type
Street Address
500 Linden Oaks, Suite 140
City
Rochester

Description

The Administrative Assistant is a temp to hire opportunity paying $19-22/hr. This position supports the Project Management team and would be great for someone who is organized, able to multitask, and has great customer skills.

Responsibilities

  • Type correspondence (i.e.: letters/memos/meeting minutes)
  • Prepare  applications for payment each month
  • Log and process contractor’s applications for payment in company software
  • Log, process, and distribute all incoming submittals
  • Maintain project files
  • Use of scanner for electronic filing system
  • Log, process, and manage contractors’ insurance certificates
  • Prepare and distribute monthly project reports
  • Prepare and distribute all change related issues (ie: CO’s, RFI’s, RFP’s, COR’s)
  • Type, log, and track the distribution of all contracts and purchase orders created for the projects
    ensuring all executed documents are returned before work starts on each project
  • Ensure continuance of office functions in supervisor’s absence

Education

  • Minimum 2-year college degree

Experience

  • 2-3 years relevant work experience

Knowledge, Skills, Abilities, and Other Characteristics

  • Strong computer skills on a variety of programs, including MS Word and Excel
  • Working knowledge of standard business procedures
  • Good communication skills (verbal and written)
  • Ability to work effectively with minimal supervision and be able to prioritize work
  • Must possess good organizational skills
  • Demonstrate a responsible, enthusiastic, loyalty ability to work as part of a “Team”
Apply
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