Administrative Assistant/Nursing Department

January 11, 2022
Job Type
Salary Lower Range
Salary Upper Range
Salary Option
Street Address
500 Linden Oaks Dr.
Rochester NY


AP Professionals has partnered with a company who is looking for an Administrative Assistant. This individual will perform clerical and administrative duties in collaboration with the VP of Nursing Services and the Assistant Director of Nursing. This is a Direct Hire role and all employees must be vaccinated. The hours are 8:ooam-4:30pm OR 9:00am-5:00pm, and pay rate is $18-19/hr depending on experience.


  • Greets and assists office visitors.
  • Types, files and distributes correspondence, reports, policy and procedures, etc. for administrative staff.
  • Answers telephones, makes appointments, takes and delivers messages.
  • Manages incoming and outgoing mail.
  • Maintains/establishes files and creates new ones as appropriate.
  • Prepares and tracks vouchers, check requests and purchase requests.
  • Composes and prepares routine correspondence for signature and distribution.
  • Fills in for departmental staffing/payroll in the absence of the Staffing Coordinator.
  • Collates statistical data and creates reports in collaboration with the VP of Nursing Services and the Assistant Director of Nursing.
  • Generates personnel transaction forms for nursing department personnel as needed and sends to Human Resources.
  • Maintains adequate stock of office supplies.
  • Works with finance personnel to ensure computer equipment is properly maintained.
  • Attends in-service educational classes as requested.
  • Maintains confidentiality of all pertinent information.
  • Types miscellaneous correspondence/forms for nurse managers or supervisors as needed.
  • Contacts Certified Nursing Assistants concerning their recertification and processes the forms, requests the checks and mails the information.
  • Performs other related duties and responsibilities that may be necessary to meet the needs of the department.
  • Handles nursing employee uniforms.


  • Two (2) years secretarial position or related experience.
  • Must possess a high school diploma.
  • Working knowledge in the use of computers and computer software.
  • Knowledge of healthcare terminology helpful.
  • Typing accuracy necessary.
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