Executive Assistant – Part Time


Published
June 2, 2022
Category
Salary Option
Based on Experience
Street Address
500 Linden Oaks Dr.
City
Rochester NY

Description

We have an excellent Part time Executive Assistant opportunity available! AP has partnered with an engineering firm to secure an experienced E.A. to support the CEO.  This Direct Hire/Temp-hire opportunity is hybrid and offers a schedule of up to 20 hours weekly.  The location of this facility is in Henrietta.  Qualified applicants must have a minimum of 5 yrs recent and relevant experience.  Pay is DOE. Below are the duties of this terrific opportunity.  Contact us immediately for consideration!!

Responsibilities

  • Manages the daily calendar of the CEO.
  • Monitors incoming e-mail traffic to ensure proper follow-up.
  • Prioritizes inquiries and requests of the CEO while troubleshooting conflicts.
  • Reviews, assesses, routes, answers and monitors action steps on correspondence and meetings.
  • Schedules and facilitates meetings (including virtual meetings) including ordering lunch, composing and editing e-mails, reports, and presentation material.
  • Develops, implements, and administers departmental office systems and procedures.
  • Establishes and communicates office procedures, policies, and operations.
  • Coordinates company-wide quarterly employee meetings and Business Review meetings; collects and prepares presentation of topics.
  • Makes judgements and recommendations to ensure smooth day-to-day engagements.
  • Other duties as assigned

Experience

  • Minimum 5 years of experience.
  • Associates Degree in Business, Administration, or similar program or equivalent years of experience.
  • Advanced knowledge of Microsoft Office, Adobe Acrobat; DocuSign; Salesforce and other common office software tools.
  • Must be highly organized and detail-oriented.
  • Experience with proven office administration required.
  • Proven interpersonal skills with experience providing communication across departments.
  • Excellent time management skills.
  • Proactive problem solver; does not wait to be directed.
Apply
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