Staffing Coordinator

January 11, 2022
Job Type
Salary Lower Range
Salary Upper Range
Salary Option
Street Address
500 Linden Oaks Dr.
Rochester NY


AP Professionals has partnered with a company who is looking for a staffing Coordinator. This role will maintain the integrity of the established staffing model and coordinate the scheduling of the staff to meet the care needs of the residents. This is a Direct Hire position that requires full vaccination, and pays $20-23/hr depending on experience.


  • Ensures that appropriate skill level of staff is assigned to each nursing unit.
  • Coordinates scheduling of staff on days, evenings and nights with the nurse manager/supervisor.
  • Receives call-ins of nursing staff and coordinates replacements as necessary.
  • Attends orientation and instructs new nursing employees regarding scheduling policies and procedures.
  • Duplicates and distributes time schedule in a timely manner on the nursing units.
  • Receives holiday and PTO requests from nursing staff.
  • Coordinates nurse manager/supervisor schedule.
  • Maintains weekly staffing sheets for nursing office use.
  • Checks weekly staffing sheets to ensure accuracy of information for payroll.
  • Inputs nursing payroll information into timekeeping system.
  • Distributes paychecks to nursing employees when necessary.
  • Generates attendance/tardiness counseling and sends to nurse managers/supervisors.
  • Monitors overtime and per diem usage on weekly basis.
  • Oversees nursing department staff changes on transaction forms as necessary.
  • Posts staffing requirements for Department of Health.
  • Checks Position Control/Vacancies with Human Resources
  • Coordinates coverage for resident appointments/outings with nursing and therapeutic recreation.
  • Answers phone when nursing administrative assistant not available.
  • Posts attendance and tardiness to personnel calendars.
  • All other job duties as assigned.


  • Associate Degree in Business.
  • Administrative Assistant or equivalent with medical focus.
  • Excellent phone and verbal communication skills to deal effectively with nursing personnel, other departments in the facility and outside agencies.
  • Must be able to understand and carry out written and oral instructions.
  • Must be able to prepare staffing schedules and other records in a systematic, neat and legible manner.
  • Must possess the ability to examine and verify staffing schedules and reports.


  • With Associate Degree a minimum of one year secretarial experience or scheduling in a health care organization.
  • With high school diploma a minimum of three (3) years related experience.
  • Good time management skills, excellent communication skills and computer skills required.
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